Hamden Public Schools District Policies

6141.322 - Web Sites/Pages

Rationale 

Web sites are avenues for providing information, communicating, and educating.  School or school-related web pages should support the educational aims of the Hamden School district.  Guidelines for the design and content of school and school-related web pages are outlined in the Regulations. 

Goals 

In producing web sites the following goals should be considered: 

  1. Introducing the school and its programs to the global community;
  2. Providing another avenue for communication between school and community;
  3. Providing access to educational resources for students, families and staff.

Responsibility 

Building administrators are responsible for being knowledgeable about the content of their building’s web site. The library media specialist is designated as webmaster unless that responsibility is delegated by the webmaster to another staff member. 

All materials should be reviewed by the webmaster prior to posting them on the web site.  Access passwords for uploading files to the core school site will remain in the possession of the webmaster only. 

Teachers, staff members, school organizations, or students may create web pages following district guidelines.  These web pages must resolve as links from the schools’ web sites.  Neither students, staff, nor other individuals may use the district’s web sites to provide access to non-school related websites of a personal nature, opinion or service. 

Any student, parent, or employee may express concerns about the district’s web sites.  The web page(s) will remain online during the following procedure.  If a resolution has not been agreed upon, then the concerned party may submit a formal complaint.  (See attached form A

Legal Reference:

Connecticut General Statutes 

1-19(b)(11) Access to public records. Exempt records.

10-15b Access of parent or guardians to student's records.

10-209 Records not to be public.

11-8a Retention, destruction and transfer of documents

11-8b Transfer or disposal of public records.  State Library Board to adopt regulations.

46b-56 (e) Access to Records of Minors. 

Connecticut Public Records Administration Schedule V - Disposition of Education Records (Revised 1983). 

Federal Family Educational Rights and Privacy Act of 1974 (section 438 of the General Education Provisions Act, as amended, added by section 513 of PL 93-568, codified at 20 USC 1232g.). 

Dept. of Education 34 CFR Part 99 (May 9, 1980 45 FR 30802) regs. implementing FERPA enacted as part of 438 of General Education provisions act (20 USC 1232g)-parent and student privacy and other rights with respect to educational records, as amended 11/21/96. 

Public Law 94-553, The Copyright Act of 1976, 17 USC 101 et. seq.

 

Policy adopted:  January 11, 2004

Policy revised:  June 8, 2004

Hamden Public Schools     Hamden, Connecticut


6141.322 - Regulation

Guidelines for the design and content of school and school-related web pages.

Design  

  • School web sites will include the schools email address, telephone number, and e-mail address. 
  • School web sites will contain a blanket copyright statement covering all subsidiary pages. 
  • School web sites must contain the following disclaimer:  The Hamden Public Schools do not assume legal liability for the accuracy, completeness or usefulness of the site.  In addition, the Hamden Public Schools are not responsible for the contents of any off-site pages referenced through links. 
  • All web pages should include a “last revised” line.  Outdated information and dead links should be removed regularly. 
  • Until a site is completed the link will not be “hot,” i.e. no pages should be “under construction.” 

Content

  • All subject matter must related to curriculum and instruction, school-authorized activities, or information about the Hamden school district or its mission. 
  • All documents should be free of spelling or grammatical errors. 
  • Web pages should not contain expressions of prejudice, bigotry, racism, or hatred. 
  • Web pages may not be used for any illegal activities, personal advertising, commercial or promotional purposes. 
  • Copyright laws must be adhered to. 
  • Published e-mail addresses shall be restricted to those of staff members.  Pages may not include photos of students or information about students other than their first name and first letter of their last name. 
  • No confidential information concerning students may be disclosed. 
  • Student work may only be published with permission from the student and parent or guardian. 
  • Staff or student work may be published only as it relates to a class project, course of study, or other school related activities. Permission must be obtained by the student and parent or guardian prior to publication of their work.  (See attached form B.) 

Legal Reference:

Connecticut General Statutes 

1-19(b)(11) Access to public records. Exempt records.

10-15b Access of parent or guardians to student's records.

10-209 Records not to be public.

11-8a Retention, destruction and transfer of documents.

11-8b Transfer or disposal of public records.  State Library Board to adopt regulations.

46b-56 (e) Access to Records of Minors. 

Connecticut Public Records Administration Schedule V - Disposition of Education Records (Revised 1983). 

Federal Family Educational Rights and Privacy Act of 1974 (section 438 of the General Education Provisions Act, as amended, added by section 513 of PL 93-568, codified at 20 USC 1232g.). 

Dept. of Education 34 CFR Part 99 (May 9, 1980 45 FR 30802) regs. implementing FERPA enacted as part of 438 of General Education provisions act (20 USC 1232g)-parent and student privacy and other rights with respect to educational records, as amended 11/21/96. 

Public Law 94-553, The Copyright Act of 1976, 17 USC 101 et. seq. 

 

Regulation approved:  June 8, 2004

Hamden Public Schools     Hamden, Connecticut