Hamden Public Schools District Policies

3542.22 - Food Services: Personnel Code of Conduct

Food Service Personnel - Code of Conduct 

The following conduct is expected of all persons who are engaged in the award and administration of contracts supported by the Child Nutrition Program (CNP) funds. These programs include the National School Lunch Program, School Breakfast Program, Child and Adult Care Food Program, and Summer Food Service Program. 

No employee, officer or agent of the Hamden School District shall participate in selection or in the award or administration of a contract supported by program funds if a conflict of interest, real or apparent, would be involved. The employee, officer or agent shall disclose the relationship and recuse him/herself from participation in awarding the contract.

To ensure objective contractor performance and eliminate unfair competitive advantage, a person that develops or drafts specifications, requirements, statements of work, invitations, for bids, requests for proposals, contract terms and conditions of other documents for use by the child nutrition program in conducting procurement shall be excluded from competing for such procurements. Such persons are ineligible for such procurements regardless of the procurement method used. 

Conflicts of interest arise when a school district employee: 

  1. Has a financial or other interest in the firm selected for the award;
  2. Is an employee, officer, or agent of the firm selected for the award;
  3. Has a member of the immediate family who is an employee, officer or agent of the firm selected for the award;
  4. Is about to be employed by the firm selected for the award; or
  5. Has a member of the immediate family who is about to be employed by the firm selected for the award.

The Hamden School District employees, officers or agents shall neither solicit nor accept gratuities, favors, or anything of material monetary value from contractors, potential contractors or parties to sub-agreements. 

The purchase during the school day of any food or service from a contractor for individual use is prohibited. 

Hamden Board of Education employees, officers and agents shall be governed by the following rules: 

  1. The purchase during the school day of any food or service from a contractor for individual use is prohibited.
  2. The removal of any food, supplies, equipment or school property, such as official records, recipe books, and the like is prohibited unless express permission of the Food Service Coordinator/Business Manager/Cafeteria Supervisor has been granted.
  3. The outside sale of such items as used oil, empty cans and the like will be sold by contract between the Hamden School District and the outside agency.
  4. Individual sales by any school person to an outside agency or other school person are prohibited.

Failure of any employee to abide by this Code of Conduct could result in a fine, suspension or dismissal. 

Resolution of Controversies 

Any actual or proposed supplier who is aggrieved in connection with a proposed purchase may protest to the Superintendent or his/her designee. 

  1. The protest shall be in writing.
  2. The protest shall be delivered within IO days of the action which is being aggrieved.
  3. A hearing will be scheduled within 15 days of receipt of protest.
  4. The proposed purchase will be delayed until the protest is resolved unless the delay will result in disruption of meal service to children. In the event it is determined that the purchase is necessary, an emergency shall be declared by the Superintendent/Assistant Superintendent for Business/purchasing agent and emergency purchase procedures wilt be followed until protest resolution.
  5. The decision of the hearing officer shall be in writing and shall be delivered to the aggrieve supplier with proof of delivery required..
  6. The aggrieved supplier shall be notified that an appeal of the hearing officer's decision is possible. The appeal request should be written and addressed to the Board of Education.

Public Access to Procurement Information

  1. Procurement information shall be a public record to the extent provided in Connecticut's Freedom of Information law.
  2. All bid/offers shall be taken under advisement. Between the time an IFB/RFP is opened and awarded it may be viewed by any company or individual who entered a response, to the proposed intent to purchase.

    a. Any supplier providing information, as a part of a proposal or offer shall stamp each page or sealed envelope, which they consider proprietary information, "not for public release."

    d. Should the school district receive a request to release this marked information the supplier shall be notified within 24 hours and given IO working days to obtain a court order to stop release.

    c. In 10 working days the party requesting the information shall be provided a copy of the court order or instructions on when the information may be reviewed.

  3. After acceptance, procurement information is available to the general public except as noted above.

(cf. 3320 - Purchasing Procedures) 
(cf. 3326- Ordering Goods and Services, Paying for Goods and Services)
(cf. 3542 - School Lunch Service) 
( cf. 3542.31 - Participation in the Nutritional School Lunch Program) 
(cf. 3542.33 - Food Sales Other Than National School Lunch Program) 
(cf. 6142.101- Student Nutrition and Physical Wellness, School Wellness) 

Legal Reference: Connecticut General Statutes 

  • 10-215 Lunches, breakfasts and other feeding programs for public school children and employees.
  • 10-215a Nonpublic school and nonprofit agency participation in feeding programs. 
  • 10-215b Duties of State Board of Education re feeding programs. lQ-216 Payment of expenses. 
  • State Board of Education Regulations 
  • 10-215b-l School lunch and nutrition programs. 
  • 10-215b-ll Requirement for meals . 
  • 10-215b-12 Reimbursement payments. (including free and reduced price meals) 

Policy Adopted: November 15, 2016

Hamden Public Schools     Hamden, Connecticut