Hamden Public Schools District Policies

3320 - Purchasing Procedures

Purchasing Procedures

The procurement function is one of the major business responsibilities of the Board of Education.

The duties of purchasing for the Board of Education shall be centralized under the Director of Finance, Management and Operations.

The Director of Finance, Management and Operations shall conduct all purchase transactions for the district, and shall work together with the Town Purchasing Agent in an appropriate manner as prescribed by the Town Charter and ordinances.

The Director of Finance, Management and Operations shall be familiar with and perform all purchasing activities within the limitations prescribed by law, legal opinions, and in accordance with Board of Education policies.

Four fundamental functions for purchasing personnel are as follows:

  1. Buy the proper product for the purpose required.
  2. Have the product available when needed.
  3. Buy the proper amount of the product.
  4. Pay the proper price.

Every transaction involving the transfer of property shall be by purchase order or formal contract.

Purchase orders and other purchase obligations shall be signed by the Superintendent or designee. For purchases from Town accounts - such as for capital projects - appropriate Town officials shall sign the purchase order. When required by Town Charter or ordinance, the Mayor shall sign formal contracts.

Specifications governing materials are a joint responsibility of the educational and finance departments. In the procurement of materials, the administration shall ensure that all materials procured will meet the needs of the educational program.

(cf. 3160 - Transfer of Funds Between Categories; Amendments)

 

Policy adopted: October 8, 2002

HAMDEN PUBLIC SCHOOLS    Hamden, Connecticut