Hamden Public Schools maintains records of students requiring special education and related services. The District maintains strict confidentiality of these student records and other personally identifiable information at collection, storage, disclosure, and destruction stages of handling. Parents and other appropriate persons are given proper and needed access to records. Our District establishes and implements policy and procedures which ensure that records are classified, filed, protected, kept confidential, reviewed, and when appropriate, destroyed according to the Individuals with Disabilities Education Act (IDEA), and the Family Educational Rights and Privacy Act (FERPA) and the state’s Records Retention Schedule. Parents of students receiving special education and related services are notified annually of the availability of these policies and procedures. The written policies and procedures concerning education records are available to the public in the Superintendent’s office.
Generation and Maintenance of Records
Student records are defined as any records, files, documents, and other materials which are maintained in writing, found in computer memory banks, video, or audio tape, film, microfilm, and microfiche by the school system or persons acting for the school system. These records are collected, maintained, or used by the District in order to meet the requirements of IDEA. This includes records that are used for identification, evaluation and educational placement of a student for the provision of free appropriate public education.
- Parental Inspection and Review of Educational Records
- Cost for Records or Search and Retrieval
- Limitations of Parents' Rights of Inspection and Review
Amendment of Student Records
- Request for Amendment
- Hearing to Amend Student Records
- Hearing Decision to Amend the Records
- Hearing Decision to Not Amend the Records
Release of Confidential Information
- Parent Consent and Record Protection
- Conditions when Prior Consent is not required to Disclose Information